Organizing Multiple Task DM Office

Question: Write about theOrganizing Multiple Taskfor DM Office. Answer: Prioritization of Tasks: I receive a request from the DM to organize a meeting with 4 other deputy ministers for a conference call regarding the spring flood watch within the next two days. I need to follow up with the ADM as the transitional or organizational binder (approx. 150 pages) is overdue. I need to verify the completeness of the transitional or organizational binders (approx. 150 pages) and distribute to Executive I am asked to organize a cross government meeting (approx 5 ministers) for an upcoming Shakeout BC event taking place n two months I am asked to remind staff to in the DM office to complete their My Performance updates they need to be completed by the end of the month I am asked to help consolidate or update succession planning documents for the organization I am asked to prepare binders for the hiring panel (3 people) for a new Executive Director and the interview is scheduled to take place in two weeks. I receive a request from the DM too post the Strategic Plan and Business Plan on the DMO Share Point site so that Executive can overview I am asked to track changes, make updates and distribute 30/60/90 days document associated with the interregnum period and Quarterly Fiscal year end updates too Executive I am asked to provide DMs availability to attend Emergency Preparedness events that are scheduled to occur in two months Justification: I receive a request from the DM to organize a meeting with 4 other deputy ministers for a conference call regarding the spring flood watch within the next two days. As per my views, this task should be handled in top most priority. Though the other tasks are equally important, I personally believe that we all are deployed to work for the civic welfare. Hence, checking the wrath of the spring flood and taking necessary measures should be the most prioritized work. Since the other deputy ministers are not always available for their busy schedules, they need to be informed prior to the meeting so that they get time to manage it according to their own priority basis. In order to call for the emergency services for the spring flood, the ministers need assemble and take needful measures. Moreover, contacting the deputy ministers is a time taking tasks because of their lack of availability. If I am asked to contact them and make them gather for a meeting, I need to convince them for the direness of the meeting so that they can manage their own time and attend the meeting. However, I, along with the team need to chalk out the plan for the selection of t he invitee deputy ministers. Since this work seems to be time taking and the issue of it is much more associated with the public welfare, it needs to be dealt with top priority. Though the other works assigned to me are equally important, the choice of selection needs to be specific and insightful. Taking follow up or verification of the organizational binders can be given less importance than the first one. The third task according to the priority list is the checking of the completeness of the transitional or organizational binders. This is followed by the decision of inviting the personnel for cross government meeting pertaining to the issues of Shakeout BC event. The events are no doubt necessary in order to perform effective government duties. Consolidation of the workers and the other employees has been the major working method however this has the priority not on the basis of top priority list.